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Refund check(s) are made payable to the student and mailed to
the student's home address as recorded in the registration file.
An administrative fee of 5% of tuition and other institutional
charges are assessed for each withdrawal within the period
beginning the first day of class and ending at the end of the
third week of class. The total amount charged for this service
will not exceed $100. Financial Aid students are subject to the
Return of Unearned Aid, Responsibility of the Student policy.
Partial Withdrawal
Students who do not completely
withdraw from the College but drop a class during the regular
drop and add period are refunded the difference in tuition and
fees paid and tuition and fees applicable to the reduced
number of hours, including fees appropriate to the classes
dropped. No refund is due a student who partially
withdraws after the official drop and add period.
Students who have not attended class by the fifth class day of
a term are removed from that class. Students who have not
attended any classes by the fifth class day will have their
registrations voided and will not be registered for that term. It
is the student's responsibility to attend class. If an emergency
should occur, Wallace Campus students are to contact the
Office of the Director of Enrollment Services/Registrar at 334-556-2470, and Sparks Campus students should contact the
Student Affairs Office at 334-687-3543, Ext. 4282, prior to the
fifth day of a term. Students at other College locations should
contact the designated College official.
Ineligibility for Refund
Students who are withdrawn by the
College for disciplinary reasons, nonpayment of charges, or
other similar reasons are not eligible for a refund.
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RETURN OF TITLE IV FUNDS (RETURN)
General
When a Pell, ACG, and/or SEOG Grant recipient
completely withdraws from the College, the Business Office
must determine the amount of the grant(s) that the student
earned as of the student's withdrawal date.
The student's date of withdrawal is either of the following
dates:
- The date, as determined by the College, that the student
began the withdrawal process prescribed by the College.
- The date, as determined by the College, that the student
otherwise provided official notification to the College, in
writing or verbally, of his or her intent to withdraw.
Note: If the student ceases attendance without providing
official notification to the College, the midpoint of the
payment period or the date that the institution becomes
aware that the student ceases attendance will be used as the
date of withdrawal.
Calculation of Earned Title IV Assistance
The amount of
Title IV assistance earned by the student is calculated by
dividing the number of days (total calendar days) attended by
the total number of days (calendar days) in the payment
period. The total number of calendar days in a payment period
includes all days within the period, except scheduled breaks of
at least five consecutive days, which are excluded from the
total number of calendar days in a payment period and the
number of calendar days completed in that period. If the
student's withdrawal date occurs after 60% of the payment
period, none of the Title IV aid has to be returned. Otherwise
the College, the student, or both must return a portion.
Return of Unearned Aid—Responsibility of the College
The College must return the lesser of the amount of Title IV
funds that is not earned by the student; or the amount of
institutional charges that the student incurred for the payment
period multiplied by the percentage of funds that was not
earned. The percentage not earned is determined by
subtracting the percentage of Title IV aid earned from 100%.
Because of this requirement by the U.S. Department of Education, the College Refund Policy does not apply to
students who receive Title IV assistance. If a student receives
Pell, SEOG, or ACG, regardless of who actually paid the
tuition and fees, the return or refund created by the withdrawal
according to provisions will be made to the Pell, SEOG, and/or ACG Grant programs subject to the maximum amount of
the award for the payment period. Therefore, no sponsoring
agency that pays tuition and fees (for a student who receives
Pell, SEOG, and/or ACG Grants) will receive a refund if the
student withdraws from the College until all monies due the
Pell, SEOG, and/or ACG programs have been returned.
Return of Unearned Aid—Responsibility of the Student
The student will be held responsible for all unearned grant aid
that the College is required to repay to the U.S. Department of
Education. The initial amount of unearned Federal Student
Aid due from the student is determined by subtracting the
amount returned by the College from the total amount of
unearned Title IV funds to be returned. This is called the
initial amount due from the student. The amount of grant
overpayment due from a student is limited to the amount by
which the original grant overpayment exceeds half of the total
Title IV grant funds disbursed and could have been disbursed
to the student. If a student completely withdraws or ceases to
attend all classes before completing 60% of any term and has
received Pell Grant, SEOG, or ACG funds—whether by check
or charged tuition, fees, or books—and the College has to
return any funds paid on behalf of the student, the student
will be responsible for repaying funds to the College.
OTHER REFUNDS
Books and Supplies
A student who drops or withdraws and
has purchased returnable books and/or supplies from the
College and returns the items with the original purchase
receipt in new or unused condition during the first 10 calendar
days of the term will receive a full refund. After the first 10
calendar days of the term, supplies are nonreturnable
regardless of condition.
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