Withdrawal Procedures
To be entitled to a tuition and fees refund, students on the Wallace Campus must officially withdraw IN PERSON by visiting a College counselor (day students), Director of Extended Day Program (evening students), or the Campus Dean to complete a withdrawal form. Students at the Aviation Campus must see a staff member in the Student Development Center, while students at other College locations must see the designated person.

Complete Withdrawal
Students who officially withdraw and have never attended any class(es) are refunded the total tuition and other refundable fees. Students who officially withdraw and have attended class(es) are refunded tuition and refundable fees calculated from the first class day as shown on the College calendar and the last date of attendance as shown on the withdrawal form. Refunds are calculated based on the following schedule:

Refund check(s) are made payable to the student and mailed to the student's home address as recorded in the registration file. An administrative fee of 5% of tuition and other institutional charges are assessed for each withdrawal within the period beginning the first day of class and ending at the end of the third week of class. The total amount charged for this service will not exceed $100.

Partial Withdrawal
Students who do not completely withdraw from the College but drop a class during the regular drop and add period are refunded the difference in tuition and fees paid and tuition and fees applicable to the reduced number of hours, including fees appropriate to the classes dropped. No refund is due a student who partially withdraws after the official drop and add period.

Students who have not attended class by the fifth class day of a term are removed from that class. Students who have not attended any classes by the fifth class day will have their registrations voided and will not be registered for that term. It is the student's responsibility to attend class. If an emergency should occur, Wallace Campus students are to contact the Office of the Assistant Dean of Student Affairs at (334) 983-3521, ext. 2270 and Sparks Campus students should contact the Office of the Dean of Student Affairs at (334) 983-3521, ext. 4228, prior to the fifth day of a term. Students at other College locations should contact the designated person.

Ineligibility for Refund
Students who are withdrawn by the College for disciplinary reasons, non-payment of charges, or other similar reasons are not eligible for a refund.

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Federal Refund Calculation
Amendments to the Student Assistance General Provisions now require a Federal Refund Calculation for students receiving Title IV financial assistance if no state refund policy exists and pro-rata calculation does not apply. In these cases, both the institutional refund and federal refund calculation must be done to determine which calculation will yield the greater refund.

Important Note: For calculating refunds due the Title IV financial aid programs, charges for books must be included, provided the student returns the books in unused/new condition within the first 10 calendar days of the semester with the original receipt. The College will then determine if the books are in returnable condition. If the student does not return the books, or if the books are not returned in unused/new condition, the cost of the books is excluded from the refund calculation.

Pro-Rata Refund Policy
The Higher Education Reauthorization Act requires a pro-rata refund calculation for all first-time students who are Title IV financial aid recipients and who withdraw from classes. Under this provision, students are eligible to receive tuition and fee refunds until they have completed 60% of the enrollment period for which the student has been charged. (The pro-rata refund calculation is used for students in this category, unless the Institutional Refund Policy yields a greater refund.)

The formula for calculating the pro-rata refund percentage is as follows:

Number of weeks remaining in term ) number of weeks in term = refund percentage (rounded down to nearest 10%)

After the refund is calculated as allowed by the regulation, a 5% administrative fee or $100 (the lesser of the two) is deducted from the amount of refund. The remainder of the pro-rata refund amount is returned to the Federal Pell Grant account.

Example: Student enrolls for 7 semester hours. (Tuition/fees charged is $476.) Student withdraws after attending 5 weeks of a 16-week term.